BS 9792:2025 alignment
How FRA Flow maps to the BS 9792:2025 structure, terminology, and competent-person sign-off requirements.
FRA Flow is built around BS 9792:2025 from the ground up. The section template, the conclusion vocabulary, the action plan shape, and the audit trail are all sized to fit what BS 9792 requires of a defensible report.
Section template
When you create an assessment, the BS 9792:2025 section template is seeded automatically. The exact list depends on the building type (block of flats vs HMO, common parts only vs common parts + flat doors), and follows the section ordering from the standard itself.
You walk these sections in order during the visit, capturing observations against the location they live at and tagging them to the relevant section. The report engine renders one observation paragraph and one comment paragraph per applicable section, in BS 9792 order, so the report reads in the order a reviewer expects to find findings.
Locations and quick-add covers the relationship between section and location during capture.
Section conclusions
BS 9792 expects each section to be wrapped with a clear conclusion. FRA Flow's three options are:
- Satisfactory. No action needed for this section.
- Action required. Issues exist and belong in the action plan.
- Not applicable. The section does not apply to this property; a justification is mandatory.
Section conclusions are captured from the LEFT rail of the workbench and persisted against the assessment. The Coverage tab on the right rail shows how many sections still need a conclusion before the report is ready for sign-off.
Risk levels
BS 9792 frames findings on a tiered risk scale; FRA Flow collapses to three (Low, Medium, High) for capture speed and expands at sign-off into the BS 9792 risk-rating language for the report. The mapping is consistent across reports so a reviewer reading two reports from different assessors gets the same vocabulary.
Risk levels covers the per-level behaviour.
Action plan
BS 9792 expects the action plan to be:
- Tied back to specific findings (every action references an observation).
- Prioritised (high within roughly 1 month, medium within 3 months, low within 12 months).
- Trade-categorised so the dutyholder can route work to the right contractor.
The action plan in FRA Flow's report is structured rendering
from the captured recommended_actions data, not AI-written
prose. The AI writes only the introduction paragraph that
precedes the table.
Competent-person sign-off
The BS 9792 sign-off requirement is that a "competent person" reviews the assessment and stamps it. FRA Flow's reviewer flow is built around this: a reviewer (anyone in your tenant with the reviewer or admin role) walks the draft top to bottom, clears the hallucination guards, flips paragraphs to human or edited mode where needed, and signs off. The sign-off is recorded against the report with the named reviewer plus a timestamp.
Sign-off itself ships in a later milestone; for now the draft viewer is in browser, sign-off + PDF/Word export ship with M3.
Departure justifications
BS 9792 allows a competent person to depart from the standard guidance for documented reasons. FRA Flow captures departure justifications per observation; the relevant section's comment paragraph is asked to surface them when present. The report makes departures explicit so a reviewer or landlord can see exactly where the assessor used judgement.
What FRA Flow does not enforce
A few things BS 9792 expects that FRA Flow leaves to the practice:
- Triennial review cycles. Storing the next-review date is supported; reminding you when it falls due is a future feature.
- Insurance-grade evidence chains. The audit trail meets the BS 9792 bar; whether your insurer has additional requirements is between you and them.
- Specific action timeframes per priority. The 1/3/12 month convention is the default in the prompts; if your practice runs a different convention, the introduction paragraph is editable.
Where to go next
- PAS 79 vs BS 9792 covers what changed and what to expect when a landlord client still asks for a PAS 79 report.
- FSO 2005 evidence trail for the legal framing the standard sits inside.
- Your first FRA in 30 minutes for the full flow.